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Policy and Document Store

All the official policies and documents relating the the Students' Union

Policies and Documents

This page contains all official policies and documents relating to your Students' Union.  Because of our commitmemnt to transparency our approach is to make everything possible avaliable to our members, even if that is a lot of stuff.  We tried to find an exciting way to present all of this, but that wasn't possible, sorry.  However, if you know what you're looking for on this page use the filter box below....

Governance of the Students' Union

These are the high-level documents that are required by law or considered good practice.

Name Body Approved and Date Review Date
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Articles of Association

Board of Trustees - 6th April 2021

Annual Members' Meeting - 6th November 2020

University Governing Body - 23rd March 2021

April 2026
Bye-Laws v1.4 Board of Trustees - 15th July 2021 N/A
Delegation of Authority and Democratic Bodies Schemes of Authority 2021/22

Board of Trustees - 15th July 2021

June 2022

Governance & Planning Calendar 2021/22

(please note this will not be updated in-year)

Board of Trustees - 15th July 2021 June 2022
Code of Practice for the Operation of the Students' Union 

Board of Trustees - 22nd June 2018

University Governing Body - 26th June 2018

June 2023
Student & University Partnership Agreement

Board of Trustees - 27th February 2015

University Governing Body - 16th June 2015

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Students' Union and University Partnership Forum (SUUPF) Terms of Reference Students' Union and University Partnership Forum - SUUPF November 2018  December 2020
Club Sport Partnership 2017/18 Board of Trustees - 23rd June 2017 June 2018
CCCU and CCSU Data Sharing Agreement Students' Union and University Partnership Forum - 15th November 2018 August 2021
High-Level Alcohol Statement Students' Union and University Partnership Forum - 31st January 2019 -
Financial Memorandum 2021/22 Finance & Resources Committee - 3rd June 2021 June 2022

Standing Union Policies

These policies usually originate from the support staff of the Union.  These are either required by legislation, or as best practice to ensure we are meeting, if not hopefully exceeding, your expectations.

Name Body Approved and Date Review Date
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Advice Centre Policy and Procedures Board of Trustees - 5th February 2021 February 2024
Comments and Complaints Policy Board of Trustees - 17th May 2021 May 2024
Data Protection Policy Board of Trustees - 26th June 2020 June 2023
Ethical, Environmental, and Sustainability Policy Board of Trustees - 17th May 2021 May 2024
Equality, Diversity, and Inclusion Policy Board of Trustees - 15th July 2021 July 2022
Finance Procedures Board of Trustees - 17th May 2021 May 2022
Freedom of Speech Policy Board of Trustees - 5th February 2021 February 2024
Health, Safety and Wellbeing Policy Board of Trustees - 5th February 2021 February 2024
Reserves Policy Board of Trustees - 15th July 2021 July 2024
Risk Management Policy Board of Trustees - 15th July 2021 July 2024
Safeguarding Policy Board of Trustees - 28th February 2020 February 2023
Trustees, Officers, and Staff Working Together Board of Trustees - 21st June 2019 June 2022
Student Media Editorial Policy Board of Trustees - 15th July 2011 July 2024
Student Group Events Policy (COVID-19) Board of Trustees - 4th September 2020 (updated 20th May 2021) September 2021

Democratic Union Policies

These policies originate from elected officers via Union Council in the form of motions, or by any student at the Annual Members' Meeting.  You can access the live policy register here.

Other Useful Union Documents

Name Date Implemented Review Date
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Your Union Plan 2019-22 2019 2022
Impact Report 2018/19 - -
Social Media Guidelines  July 2015 -
Branding Guidelines July 2015 -
Student Privacy Statement July 2021 -

Opportunities Documents

Name Body Approved and Date Review Date
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Sponsorship Guide 2020/21 N/A July 2020
Playing Kit Guidelines 2020/21 N/A July 2020
President Admin Tools N/A -
Sports Club Model Constitution Board of Trustees, 17th May 2019 -
Societies Model Constitution Board of Trustees, 17th May 2019 -
Sports Insurance 2020/21 N/A October 2020
Societies Insurance 2020/21 N/A October 2020
Trans and Non-Binary Participation in Sport Guide N/A -
Charity Fundraising Support Request Form N/A -
Minibus Procedures N/A September 2020
Minibus Booking Request Form N/A -

AGM / AMM Minutes

The Students' Union holds an Annual General Meeting (AGM) to formally approve accounts, detailed financial statements and the independent audit findings.  The AGM for the formal Directors of the Union, who are all trustees and the Chief Executive Officer.

The Students' Union also holds an Annual Members' Meeting (AMM), which considers the above information but does not have to approve them formally.  Instead, more time is devoted to students holding full-time and part-time elected officers to account. 

Name Meeting Date Approved
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AGM 2014 minutes 2nd February 2015 AGM, 24th November 2015
AGM 2015 minutes 24th November 2015 AGM, 16th December 2016
AGM 2016 minutes 16th December 2016 AGM, 20th October 2017
AMM 2017 minutes 11th January 2017 AMM, 25th January 2018
AMM 2018 minutes 7th December 2018 AMM, 11th December 2019
AMM 2019 minutes 11th December 2019 AMM, 6th November 2020
AMM 2020 draft minutes 6th November 2020 AMM, DATE TBC

Financial Statements

The Students' Union, as a charity and company, is independently audited and produces annaul accounts with formal commentary by the trustees.  These are approved by both the Students' Union and the University, as required by law.

Document Approval
No result
Financial Statements 2019/20

CCSU Annual General Meeting - 15th October 2020

University Finance and Resources Committee - 5th November 2020

Financial Statements 2018/19

CCSU Annual General Meeting - 18th October 2019

University Finance and Resources Committee - 7th November 2019

Financial Statements 2017/18

CCSU Annual General Meeting - 19th October 2018

University Finance and Resources Committee - 8th November 2018

Financial Statements 2016/17

CCSU Annual General Meeting - 20th October 2017

University Finance and Resources Committee - 7th November 2017

Financial Statements 2015/16

CCSU Annual General Meeting - 16th December 2016

University Finance and General Purposes Committee - 7th March 2017

Board of Trustees Minutes

The Students' Union is governed by the Board of Trustees made up of elected students, selected students, Community Trustees recruited for their skills and experience, and a trustee nominated by the University. You can find out more about on Trustees in the About section.  

Here are the Terms of Reference for the Board of Trustees and minutes of recent meetings.

Year Date
No result
We're working on uploading these Coming soon...

Finance & Risk Sub-Committee Minutes

Here are the Terms of Reference for the Finance & Risk Sub-Committee and minutes of recent meetings.

Year Date
No result
We're working on uploading these Coming soon...

Affiliations during 2019/20

British Universities & Colleges Sport (BUCS) £5,929
National Union of Students (NUS) £28,383
National Council of Voluntary Organisations (NCVO) - affiliation included in the NUS affilliation fee £0
Total Affiliations £24,309

 

 

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