Policy and Document Store
All the official policies and documents relating the the Students' Union
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Policies and Documents

This page contains official policies and documents relating to your Students' Union. Most of it is quite dull, being honest, but we have to have it available to view.  Please use the filter box below to find particular documents.

Governance of the Students' Union

These are the high-level documents that are required by law or considered good practice.

Name Body Approved and Date Review Date
No result
Articles of Association

Board of Trustees - 9th November 2015

Annual General Meeting - 24th November 2015

University Governing Body - 24th November 2015

November 2020
Bye-Laws of Christ Church Students' Union v1.7 Union Council - 24th January 2018 N/A
Delegation of Authority and Democratic Bodies Schemes of Authority 

Board of Trustees - 23rd June 2017

June 2018
Code of Practice for the Operation of the Students' Union 

Board of Trustees - 22nd June 2018

University Governing Body - 26th June 2018

June 2023
Student & University Partnership Agreement

Board of Trustees - 27th February 2015

University Governing Body - 16th June 2015

June 2021
Students' Union and University Partnership Forum (SUUPF) Terms of Reference SUUPF - 11th December 2017  December 2020
Club Sport Partnership 2017/18 Board of Trustees - 23rd June 2017 June 2018
Data Transfer Agreement 2017/18 Students' Union and University Partnership Forum - 19th June 2017 June 2018
Financial Memorandum 2017/18 Finance & General Purposes Committee - 6th June 2017 June 2018

Standing Union Policies

These policies usually originate from the support staff of the Union as they are required by law or establish how the Union delivers high-quality, safe and professional services.

Name Body Approved and Date Review Date
No result
Advice Centre Policy and Procedures Board of Trustees - 12th January 2018 January 2021
Comments, Complaints and Feedback Procedure Board of Trustees - 24th April 2015 April 2018
Data Protection Policy Board of Trustees - 23rd June 2017 June 2020
Ethical, Environment and Sustainability Policy Board of Trustees - 24th February 2017 February 2019
Finance Procedures Board of Trustees - 6th May 2016 May 2019
Freedom of Speech Policy Board of Trustees - 12th January 2018 January 2021
Health, Safety and Wellbeing Policy Board of Trustees - 12th January 2018 January 2021
Reserves Policy Board of Trustees - 6th May 2016 May 2018
Responsible Retailing of Alcohol Policy Board of Trustees - 20th October 2017 October 2020
Risk Management Policy Board of Trustees - 6th May 2016 May 2018
Safeguarding Policy Board of Trustees - 28th April 2017 April 2020
Staff and Officers Working Together Board of Trustees - 26th June 2016 June 2019
Student Media Editorial Policy Board of Trustees - 24th June 2016 June 2019
Trustee and Elected Officers Code of Conduct Board of Trustees - 24th April 2015 April 2018
Welcome Events Policy Board of Trustees - 20th October 2017 October 2020
Zero Tolerance and Safe Space Policy Board of Trustees - 20th October 2017 October 2020

Democratic Union Policies

These policies originate from elected officers via Union Council in the form of motions, or by any student at the Annual Members' Meeting.  You can access the live policy register here.

Other Useful Union Documents

Name Date Implemented Review Date
No result
Your Ideas, Our Plan 2016-19 2016 2020
Impact Report 2016/17 Jan 2017 -
Social Media Guidelines  July 2015 -
Branding Guidelines July 2015 -
Touchdown, Laud Space Booking Form January 2017 -
Lounge Bar & Kitchen Booking Form October 2014 -

Sports and Societies Documents

Name Body Approved and Date Review Date
No result
Sponsorship Guide 2018/19 N/A July 2018
Playing Kit Guidelines 2017/18 N/A July 2018
President Admin Tools N/A -
Sports Insurance Documentation 2017/18 N/A October 2018
Societies Insurance Documentation 2017/18 N/A October 2018

AGM / AMM Minutes

The Students' Union holds an Annual General Meeting (AGM) to formally approve accounts, detailed financial statements and the independent audit findings.  The AGM for the Company Directors - Trustees and the Managing Director.

The Students' Union also holds an Annual Members' Meeting (AMM), which considers the above information but does not have to approve them formally.  Instead, more time is devoted to students holding full-time and part-time elected officers to account. 

Name Meeting Date Approved
No result
AGM 2013/14 minutes 2nd February 2015 AGM, 24th November 2015
AGM 2014/15 minutes 24th November 2015 AGM, 16th December 2016
AGM 2015/16 minutes 16th December 2016 AGM, 20th October 2017
AMM 2015/16 minutes 11th January 2017 AMM, 25th January 2018

Financial Statements

The Students' Union, as a charity and company, is independently audited and produces financial statements and an annual trustees' report.  These are approved by both the Students' Union and the University.

Document Approval
No result
Financial Statements 2016/17

CCSU Annual General Meeting - 20th October 2017

University Finance and Resources Committee - 7th November 2017

Financial Statements 2015/16

CCSU Annual General Meeting - 16th December 2016

University Finance and General Purposes Committee - 7th March 2017

Financial Statements 2014/15 Coming soon...
Financial Statements 2013/14 Coming soon...
Financial Statements 2012/13 Coming soon...

Board of Trustees Minutes

The Students' Union is governed by the Board of Trustees made up of elected students, selected students, Community Trustees recruited for their skills and experience and a trustee nominated by the University.  You can find out more about on Trustees in the About section.  

In the meantime, here are the Terms of Reference for the Board of Trustees and minutes of recent meetings.

Year Date
No result
2017/18 Coming soon...
2016/17 Coming soon...
2015/16 Coming soon...
2014/15 Coming soon...
2013/14 Coming soon...
2012/13 Coming soon...

Finance & Risk Committee Minutes

Year Date
No result
2017/18 Coming soon...
2016/17 Coming soon...
2015/16 Coming soon...
2014/15 Coming soon...
2013/14 Coming soon...
2012/13 Coming soon...

Affiliations during 2016/17

Who? Amount
British Universities & Colleges Sport (BUCS) £5,672
National Union of Students (NUS) £26,235
   
Total Affiliations £31,907

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