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Policy and Document Store
All the official policies and documents relating the the Students' Union
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Policies and Documents

This page contains official policies and documents relating to your Students' Union. Most of it is quite dull, being honest, but we have to have it available to view.  Please use the filter box below to find particular documents.

Governance of the Students' Union

These are the high-level documents that are required by law or considered good practice.

Name Body Approved and Date Review Date
No result
Articles of Association

Board of Trustees - 9th November 2015

Annual General Meeting - 24th November 2015

University Governing Body - 24th November 2015

November 2020
Bye-Laws of Christ Church Students' Union v1.11 Board of Trustees - 21st June 2019 N/A
Delegation of Authority and Democratic Bodies Schemes of Authority 2019/20

Board of Trustees - 21st June 2019

June 2020
Code of Practice for the Operation of the Students' Union 

Board of Trustees - 22nd June 2018

University Governing Body - 26th June 2018

June 2023
Student & University Partnership Agreement

Board of Trustees - 27th February 2015

University Governing Body - 16th June 2015

June 2021
Students' Union and University Partnership Forum (SUUPF) Terms of Reference Students' Union and University Partnership Forum - SUUPF November 2018  December 2020
Club Sport Partnership 2017/18 Board of Trustees - 23rd June 2017 June 2018
CCCU and CCSU Data Sharing Agreement Students' Union and University Partnership Forum - 15th November 2018 August 2021
High-Level Alcohol Statement Students' Union and University Partnership Forum - 31st January 2019 -
Financial Memorandum 2019/20 Finance & Resources Committee - 7th June 2018 June 2019

Standing Union Policies

These policies usually originate from the support staff of the Union as they are required by law or establish how the Union delivers high-quality, safe and professional services.

Name Body Approved and Date Review Date
No result
Advice Centre Policy and Procedures Board of Trustees - 12th January 2018 January 2021
Comments, Complaints and Feedback Procedure Board of Trustees - 23rd March 2018 March 2021
Data Protection Policy Board of Trustees - 23rd June 2017 June 2020
Ethical, Environmental, and Sustainability Policy Board of Trustees - 17th May 2019 May 2021
Finance Procedures Board of Trustees - 1st March 2019 March 2022
Freedom of Speech Policy Board of Trustees - 12th January 2018 January 2021
Health, Safety and Wellbeing Policy Board of Trustees - 12th January 2018 January 2021
Reserves Policy Board of Trustees - 19th October 2018 October 2021
Responsible Retailing of Alcohol Policy Board of Trustees - 20th October 2017 October 2020
Risk Management Policy Board of Trustees - 22nd June 2018 June 2021
Safeguarding Policy Board of Trustees - 28th April 2017 April 2020
Trustees, Officers, and Staff Working Together Board of Trustees - 21st June 2019 June 2022
Student Media Editorial Policy Board of Trustees - 22nd June 2018 June 2021
Welcome Events Policy Board of Trustees - 20th October 2017 October 2020
Zero Tolerance and Safe Space Policy Board of Trustees - 20th October 2017 October 2020

Democratic Union Policies

These policies originate from elected officers via Union Council in the form of motions, or by any student at the Annual Members' Meeting.  You can access the live policy register here.

Other Useful Union Documents

Name Date Implemented Review Date
No result
Your Ideas, Our Plan 2016-19 2016 2019
Impact Report 2017/18 - -
Social Media Guidelines  July 2015 -
Branding Guidelines July 2015 -

Opportunities Documents

Name Body Approved and Date Review Date
No result
Sponsorship Guide 2018/19 N/A July 2019
Playing Kit Guidelines 2018/19 N/A July 2019
President Admin Tools N/A -
Sports Club Model Constitution 2019/20 Board of Trustees, 17th May 2019 -
Societies Model Constitution 2019/20 Board of Trustees, 17th May 2019 -
Sports Insurance Documentation 2018/19 N/A October 2019
Societies Insurance Documentation 2018/19 N/A October 2019

AGM / AMM Minutes

The Students' Union holds an Annual General Meeting (AGM) to formally approve accounts, detailed financial statements and the independent audit findings.  The AGM for the Company Directors - Trustees and the Managing Director.

The Students' Union also holds an Annual Members' Meeting (AMM), which considers the above information but does not have to approve them formally.  Instead, more time is devoted to students holding full-time and part-time elected officers to account. 

Name Meeting Date Approved
No result
AGM 2013/14 minutes 2nd February 2015 AGM, 24th November 2015
AGM 2014/15 minutes 24th November 2015 AGM, 16th December 2016
AGM 2015/16 minutes 16th December 2016 AGM, 20th October 2017
AMM 2016/17 minutes 11th January 2017 AMM, 25th January 2018
AMM 2017/18 minutes Coming soon... Coming soon...
AMM 2018/19 minutes Coming soon... Coming soon...

Financial Statements

The Students' Union, as a charity and company, is independently audited and produces financial statements and an annual trustees' report.  These are approved by both the Students' Union and the University.

Document Approval
No result
Financial Statements 2017/18

CCSU Annual General Meeting - 19th October 2018

University Finance and Resources Committee - 8th November 2018

Financial Statements 2016/17

CCSU Annual General Meeting - 20th October 2017

University Finance and Resources Committee - 7th November 2017

Financial Statements 2015/16

CCSU Annual General Meeting - 16th December 2016

University Finance and General Purposes Committee - 7th March 2017

Financial Statements 2014/15 Coming soon...
Financial Statements 2013/14 Coming soon...
Financial Statements 2012/13 Coming soon...

Board of Trustees Minutes

The Students' Union is governed by the Board of Trustees made up of elected students, selected students, Community Trustees recruited for their skills and experience and a trustee nominated by the University.  You can find out more about on Trustees in the About section.  

In the meantime, here are the Terms of Reference for the Board of Trustees and minutes of recent meetings.

Year Date
No result
2017/18 Coming soon...
2016/17 Coming soon...
2015/16 Coming soon...
2014/15 Coming soon...
2013/14 Coming soon...
2012/13 Coming soon...

Finance & Risk Committee Minutes

Year Date
No result
2017/18 Coming soon...
2016/17 Coming soon...
2015/16 Coming soon...
2014/15 Coming soon...
2013/14 Coming soon...
2012/13 Coming soon...

Affiliations during 2017/18

British Universities & Colleges Sport (BUCS) £3,355
National Union of Students (NUS) £22,013
National Council of Voluntary Organisations (NCVO) - affiliation included in the NUS affilliation fee £0
Total Affiliations £25,368

 

Affiliations during 2018/19

British Universities & Colleges Sport (BUCS) TBC
National Union of Students (NUS) TBC
National Council of Voluntary Organisations (NCVO) - affiliation included in the NUS affilliation fee TBC
Total Affiliations TBC

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