Societies Events Guidance

Updated 6th November in light of the second lockdown

As you know, the government has imposed a second national lockdown in England from 5th November. You can read the Union’s statement on this here. Unfortunately, the new restrictions mean that it is no longer possible to meet indoors with anyone who is not in your household, with the exception of attending face to face, scheduled teaching. Outdoor gatherings are also banned, with the exception that you can exercise in a public outdoor space with either your household, or one person that you do not live with. You can read the full government guidance here.


As such, no physical club sport or society activities can take place until the current restrictions are lifted. All club or society activity must be undertaken virtually for the remainder of Semester One, with no mixing of households in any physical space. We know that lots of clubs and societies have run a diverse range of virtual events successfully already, and we encourage you to continue to do so. There is a short virtual checklist to complete to ensure your event is safe and inclusive: please submit this at least two working days before any official club or society event.

We know this will be disappointing news for you all, but we hope that this period of lockdown will reduce the spread of the virus so that activity can start to take place again as soon as safely possible. We will continue to keep you updated. In the meantime, your Students’ Union continues to offer our full range of services virtually, and we are here to support you during this difficult time. Please join our online community on Facebook, and encourage your members to sign up too - it’s a great place to talk to fellow students and hear from your Union while we’re all under lockdown.

Virtual events

Virtual events can be fun, engaging and inclusive.  See here for 101 ideas for exciting virtual events - Zoom quizzes are great, but there are many more things you could do to provide fun events for your members and keep your community thriving.  The COVID-19 risks are minimal, but there are still things to consider when running virtual events, so groups are asked to submit a short checklist at least two, but ideally five, working days before the event, and may be asked to submit a risk assessment.

Breaking the law

Let’s be clear, this guidance is to help you to obey the law: it is vital that student groups know and understand the new legislation.  Breaking the law puts vulnerable members of the local community, including other students and staff, at risk of a potentially fatal virus.  As such, the Union and University take any breaches of the law or government guidance very seriously and may take disciplinary action: for clubs and societies, this could result in your group being disbanded, and for individuals this could impact your academic progress. In addition, you may face police action including significant fines.

Thank you for doing your part to help stop the spread of the virus.  If you’d like advice on planning a virtual event, do contact one of our sabbatical officers or the Union’s Opportunities Manager who will be happy to help you.

Key links:

Student Group Events Policy (COVID-19)

Virtual Event Checklist

Government Coronavirus FAQs

 

 

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