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Societies Events Guidance

Updated 20th May in light of Step Three relaxations

The national lockdown for England has lifted further, and from 17th May we are all permitted to meet up to 6 people or 2 households indoors or up to 30 people outdoors.  You can read the full government guidance here.
 
Clubs and societies are now permitted to hold outdoor events for up to 30 people, and indoor events for up to 6 people.  Multiple, separate groups of six in the same indoor location must not interact with each other, and student groups are not permitted to organise indoor events with multiple groups of six.  Social distancing must be observed at all times.
 
Events that are outside the normal scope of a club or society’s existing risk assessment may require additional risk assessments: please contact opportunities@ccsu.co.uk if you wish to hold an event that is different to your club or society’s usual activities.  In addition, please contact us at least one week prior to the event if you wish to host an external speaker, either in person or virtually, as we will be able to support you with the University’s External Speaker Process.
 
Spaces on campus remain unavailable for student groups to book, although we are working closely with University staff to make this possible from September 2021.  If you choose to hold an event in an alternative venue, it is committee members’ responsibility to ensure that all members follow the venue’s risk assessment and comply with the current law.
 
Organised sport is an exemption to the rule of six, and we are working closely with Christ Church Sport & Active Health to plan a safe return for more sports in the coming weeks.  We will continue to communicate with club committees about what this will look like.  In the meantime, clubs must not organise any training or informal sporting events outside of activity that is facilitated or approved by Christ Church Students’ Union or Christ Church Sport & Active Health and properly risk assessed in line with NGB guidance. 

Monitoring 

The Union operates an anonymous reporting function to enable students, staff, and members of the public to inform the Union anonymously of any concerns around student group events.

Virtual events

Virtual events can be fun, engaging and inclusive.  See here for 101 ideas for exciting virtual events - Zoom quizzes are great, but there are many more things you could do to provide fun events for your members and keep your community thriving. 

Breaking the law

Let’s be clear, this guidance is to help you to obey the law: it is vital that student groups know and understand the new legislation.  Breaking the law puts vulnerable members of the local community, including other students and staff, at risk of a potentially fatal virus. As such, the Union and University take any breaches of the law or government guidance very seriously and may take disciplinary action: for clubs and societies, this could result in your group being disbanded, and for individuals this could impact your academic progress. In addition, you may face police action including significant fines.

Thank you for doing your part to help stop the spread of the virus.  If you’d like advice on planning a virtual event, do contact one of our sabbatical officers or the Union’s Opportunities Manager who will be happy to help you.

Key links:

Student Group Events Policy (COVID-19)

Government Coronavirus FAQs

 

 

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