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We have put together a useful guide for Programme Reps and for Programme Directors

Students

 

A Programme Rep is someone who represents their course. They can bring any issues any of their peers have to a staff-student liaison meeting and discuss it with seminar tutors, lecturers and even the programme director.
 
As a Rep you would be expected to attend meeting at least once a term to present Students’ opinions and concerns to staff members. This of course also means that you would have to engage with the other Students on your programme to find out about any troubles they are having so that you can contribute to the meetings agenda.
 
By why should I run?
 
  • You can influence Positive Change- As a Student Rep you can bring any concerns of your course mates to an SSLM and discuss possible solutions with people who can actually do something about it. Are lecture slides not being put on blackboard? Is everybody struggling to find resources for an essay? Talk to your tutors about it and ask them to help!
 
  • It’s Invaluable Experience- As a Rep you will be dealing with so many different people and ideas and have to reconcile them all for the best possible outcome for students. You also get the opportunity to be involved with the creation of important reports and process’ which happen throughout the year ultimately giving you experience that employers crave!
 
  • Personal Development- After being elected as a Rep you will undergo training run by the bot the Students Union and the University which should help develop a number of vital skills that are required for you to represent students.
 
  • It’s Important- Programme Reps ensure that the voice of the student body is heard by the faculty. They help ensure everybody is represented, from the first year students all the way up to PHD everybody has the right to be listened to regarding their education and you can help to make sure that they are.

 

Staff

 

  • Each programme should have at least 1 Representative for every 40 Students
  • Each level of study should have at least 1 Representative
  • There is no limit on the number of times a Student can stand to be a Student Representative
  • Being a Programme Representative does not prevent a Student being a School, Faculty or University Representative
 
Programme Representatives are there to speak for the student body at regularly arranged Staff and Student Liaison Meetings (SSLMs). There, it is the job of the Student Representative(s) to present any issues or concerns voiced to them by their peers and discuss, with staff, possible solutions to these problems that would suit both groups.  
 
Staff Student Liaison Meetings
  • Publish meeting dates at the start of the academic year
    • Hold a minimum of 1 SSLM a term
    • No SSLM can take place until the election and training of Student Representatives and Staff has been completed
  • Make appropriate policy, procedure and reports available to Student Representatives before meetings
  • Ensure all Representatives can be included in the meeting regardless of location (i.e make video link available)
  • Provide a Minute taker for the meeting
    • This person should then circulate the minutes to all members to check accuracy
    • This should under no circumstances be a student
 
SSLMs are there for both Students and Staff to discuss ways that a programme can be included so it's important that both groups contribute to the meetings’ agenda and that the Programme director and a sufficient number of academic staff are present at each meeting (This is to be determined by the head of the school). Staff should also make sure that they provide the student body with feedback on the outcomes of SSLMs in a manner that they have previously informed the student body about.
Programme Representatives should also be involved with Annual Programme Monitoring and participate in the creation of reports, and responses, to external examiners reports.

 

 


 

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